VAT Invoice in South Africa
What is a VAT Invoice?
A VAT invoice is a standard invoice issued by a VAT registered seller in South Africa. It should clearly outline seller's VAT registered number, VAT rates and VAT amounts.
VAT Invoice Meaning in Accounting
A VAT invoice is a financial document that contains significant details of a transaction which is executed between the seller and buyer. Some examples of the content that is included in an invoice, include, essential accounting information such as, transaction value (invoice total), product or service price, delivery date, due date, VAT rate and VAT amount.
A VAT invoice is considered a source document for the transaction and is used as a way to request payment from customers. The date of the invoice is generally the same as the date of when goods are delivered or when services are performed. Furthermore, it serves as a crucial record for bookkeeping, accounting, financial reporting, revenue tracking, accounts receivable management as well as cash collection.
VAT Invoice Example
How to Create a VAT Invoice
Method 1: Use our simple invoice software for South Africa
- Try It Free
- Set your company standard VAT rate
- Add your business VAT number
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Method 2: Download a free fillable invoice template for South Africa
Sample Email Template for an Invoice to be Paid
Hello {Name of the customer},
Please find attached invoice # {XXX}, with amount {AAA}, which is due on receipt.
Please review the invoice and let us know if you have any questions.
The invoice is due upon receipt, and we expect the payment by the end of today.
For your convenience, you can make payment by using the following bank details:
{Your bank details}
If you have further questions, please feel free to reach us out at {Email / Phone number}. We appreciate doing business with you and look forward to a successful business relationship!
Best regards
{Your name}
{Your position in the company}
{Your company name}
{Your contact details}
Other types of invoices for South Africa:
- Invoice for VAT non-payer: standard invoice issued by a VAT non-payer company
- Proforma invoice: simple request for payment
- Credit note: refunding a customer
- Recurring invoice: automatic invoicing a subscribing customer
- Price quote: price offer of a fixed price for specific goods or services
- Debit note: requesting a refund from a vendor